Seating & Table Layout Management

The Seating Management module allows you to organize tables, define seating capacities, and assign guests to specific tables or zones (e.g., VIP, Family, corporate seating blocks).

Setting Up Tables and Zones

1. Navigate to the Seating Plan section in the admin dashboard.
2. Create Zones to group your tables (e.g., "Main Ballroom", "VVIP Area", "Balcony").
3. Create Tables within those zones. Specify the table name/number and its maximum capacity (e.g., Table 12, capacity 8 seats).

Assigning Tables to Guests

You can assign seating arrangements in two ways:

• Bulk Upload (Excel): Specify the table number for each guest in the guest list spreadsheet before importing. The system will map them automatically.
• Manual Assignment: Open a guest record in the dashboard and select their table number from the drop-down list.

Guiding Guests at the Venue

1. When a guest checks in at the registration desk, their assigned table number is instantly displayed on the staff's scanner screen and the greeting TV (Welcome Screen).
2. The registration staff tells the guest their table number (e.g., "Welcome! You are at Table 8.").
3. Ushers standing nearby look at the Seating Map and guide the guest directly to their designated seat.

💡 Pro Tip: Export your finalized floor plan and table allocations as a PDF to share with your Event Organizer (EO) and catering staff for seamless coordinate operations.