Guest Database & Management
The Guest Database is the central repository of all individuals invited to your event. Managing this list efficiently ensures smooth communications and fast check-in speeds at the gates.
How to Import Guests from Excel
Instead of typing names manually, you can upload your entire guest list at once:
- Navigate to the Guests menu in the admin dashboard.
- Click on "Import Excel".
- Download our official Excel Template. Important: Keep the column headers exactly as they are to prevent mapping errors.
- Fill in the fields: Guest Name, WhatsApp Number (using international format e.g.,
62812xxxxxx), Guest Category (VIP/Regular), Pax Limit, and Table Number (optional). - Upload the completed spreadsheet. The database will process and show your list in seconds.
Managing Guest Categories
Categorizing guests helps you customize message templates, filter lists, and design seating plans. You can assign tags such as:
- VIP / VVIP: For priority seating and greeting alerts.
- Family (Keluarga): For custom welcome banners and larger seat blocks.
- Regular / Group: For general attendance.
Quick Editing & Search
- Use the search bar to find any guest instantly by name, number, or category.
- Need to change a phone number or table assignment? Click Edit on the guest row, make your changes, and save. The edits will sync instantly to all on-site scanner devices.