More Than Just a Digital Guest Book
More than just a digital guest book.
Event.einvite.id is a Digital Guest Management platform that helps event organizers manage the complete guest journey, from invitations and RSVP to QR Code check-in, seating management, souvenir distribution, and real-time attendance reporting.
Engineered for weddings, corporate events, seminars, conferences, graduations, exhibitions, gatherings, and government summits.
How Event.einvite.id Works
Every guest operational process is managed within a unified workflow so that each event phase runs faster, cleaner, and easier to monitor.
Undangan Digital & RSVP
Awali Event dengan Data Tamu yang Akurat
Kesuksesan sebuah event dimulai jauh sebelum tamu tiba di lokasi. Melalui platform einvite.id, Anda dapat mengirim undangan digital kustom, mengelola konfirmasi RSVP online, mencatat jumlah pendamping (pax), dan memantau status presensi secara real-time.
Guest Database
Seluruh Data Tamu dalam Satu Dashboard Terpusat
Satu sumber data untuk seluruh operasional event. Tidak lagi berpindah antara spreadsheet manual, pesan WhatsApp, dan catatan kertas terpisah. Semua informasi tamu—mulai dari kategori, RSVP, nomor meja, status VIP, hingga catatan khusus—tersimpan dalam satu tempat yang selalu diperbarui secara real-time.
Registrasi & QR Check-In
Registrasi Cepat Tanpa Antrean Lobi
Percepat proses registrasi tamu di venue menggunakan pemindaian QR Code unik. Sistem kami diverifikasi secara real-time kurang dari 1.5 detik per tamu, dilengkapi proteksi anti-duplicate scan dan dukungan registrasi paralel di banyak pintu masuk (Multi-Gate).
Seating Management & Floor Plan
Atur Posisi Duduk Tamu Secara Visual
Kelola meja, area VIP, zona tamu, dan kapasitas tempat duduk menggunakan visual floor plan interaktif. Memudahkan kerja petugas ushering di lapangan untuk mengarahkan tamu ke meja yang tepat dengan lebih cepat dan profesional.
Guest Experience & Welcome Screen
Saat tamu berhasil melakukan check-in, nama mereka langsung tampil pada layar penyambutan lobi lengkap dengan ucapan personal, slideshow media, atau branding perusahaan. Momen sederhana ini mampu menciptakan kesan pertama yang lebih elegan sekaligus mempercepat penyambutan tamu VIP.
Dashboard & Analytics
Pantau Kehadiran Tamu Secara Real-Time
Lihat perkembangan grafik presensi, kecepatan check-in per jam, statistik per gate, dan rekapitulasi data tamu secara langsung. Setelah acara selesai, laporan lengkap dapat diexport dalam format Excel/CSV untuk kebutuhan evaluasi atau pelaporan klien.
Komunikasi & Follow-Up
Tetap Terhubung dengan Seluruh Tamu Undangan
Kelola komunikasi sebelum, selama, dan setelah acara berlangsung melalui integrasi WhatsApp Blast otomatis. Kirim pengingat RSVP, broadcast pas QR, hingga ucapan terima kasih pasca-event.
Sertifikat & Feedback
Tutup Event dengan Evaluasi & Apresiasi
Setelah acara selesai, terbitkan e-sertifikat PDF otomatis dengan verifikasi QR publik untuk peserta seminar/konferensi, sekaligus kumpulkan kuesioner kepuasan untuk evaluasi penyelenggaraan berikutnya.
Persiapan Sebelum Event
Proses Kedatangan dan Check-In
Pengalaman Tamu di Lokasi Event
Komunikasi dan Follow-Up
Dashboard, Laporan, dan Export Data
Bisa Digunakan dengan Provider Undangan Lain
Pertanyaan yang Sering Ditanyakan
Multi-Event Management
Konsultasi Fitur
RSVP Online
Attendance Report
Hubungi Kami
Tamu datang -> QR dipindai -> welcome screen tampil
Guests arrive -> QR is scanned -> welcome screen appears
Summary of Core Features
Guests arrive -> QR is scanned -> welcome screen appears
| Fitur / Kapabilitas | Paket / Tier | Fungsi & Kesesuaian Event |
|---|---|---|
| Undangan Digital | All Packages | Custom web invitations with personalized guest links |
| RSVP Online | All Packages | Instant attendance & pax count confirmation |
| Guest Database | All Packages | Centralized guest list storage and management |
| Guest Category | All Packages | Tagging VIP, family, corporate & custom groups |
| VIP Management | Pro / Corp | Priority arrival alert & protocol notifications |
| Family & Grouping | All Packages | Group pax management under one family contact |
| Table Assignment | All Packages | Assign table numbers & seating zones per guest |
| Visual Floor Plan | Pro / Corp | Interactive visual table layout designer |
| QR Code Check-In | All Packages | Sub-second QR pass scanner verification |
| Multi-Gate Check-In | Pro / Corp | Parallel check-in desks across multiple doors |
| Anti-Duplicate Scan | All Packages | Real-time security check to prevent double scans |
| Staff Access Control | All Packages | Role-based access permissions for gate staff |
| Lobby TV Welcome Screen | All Packages | Personalized guest greeting on lobby displays |
| Slideshow & Wish Stream | All Packages | Live guest photo slideshow & wish stream |
| Souvenir Redemption | All Packages | Single-scan souvenir distribution tracking |
| Doorprize Digital Engine | Pro / Corp | Fair digital door prize draw from present guests |
| Gift & Angpao Tracking | Pro / Corp | Envelope number, kado & QRIS tracking |
| Thermal Print Bridge | Pro / Corp | Direct receipt & envelope sticker printing |
| Live Dashboard | All Packages | Real-time attendance & gate monitoring |
| Peak Arrival Analytics | Pro / Corp | Hourly check-in velocity & traffic graphs |
| Export Excel / CSV | All Packages | Instant post-event data downloads in Excel |
| WhatsApp Blast | Addon / Pro | Automated RSVP reminders & broadcast QR passes |
| e-Certificate Generator | Corporate | Automated PDF certificates with verification QR |
| Feedback Survey Builder | Addon / Corp | Post-event attendee satisfaction questionnaires |
| Multi-Event Management | Corporate | Manage multiple corporate events in one tenant |
Integrates with Tools You Already Use
Event.einvite.id is designed to plug into your existing event tech stack seamlessly without disrupting your established workflows.
Built for All Event Types
Our technology is flexible and proven across major corporate summits, government protocols, and intimate celebrations.
Why Choose Event.einvite.id?
Frequently Asked Questions
Find quick answers about RSVP, QR check-in, seating layout, dashboard analytics, and technical integrations.
❓ RSVP
Q: Can guests confirm RSVP online?
A: Yes, online RSVP is fully integrated into the guest database.
Q: Can RSVPs capture additional pax / family count?
A: Yes, guest pax numbers are updated in real time for catering accuracy.
Q: Can we send automatic RSVP reminder messages?
A: Yes, automated WhatsApp reminders can be broadcast to unconfirmed guests.
❓ QR Check-In
Q: How fast is the QR Code scanner?
A: Scan verification takes less than 1.5 seconds per guest.
Q: Does it prevent duplicate QR scans?
A: Yes, real-time validation flags any previously checked-in QR pass.
Q: Does it support multi-gate check-in?
A: Yes, multiple check-in desks stay synchronized instantly.
❓ Seating
Q: Can seating show table assignments on check-in?
A: Yes, ushering staff and guests see assigned table numbers immediately.
Q: Is there a visual floor plan designer?
A: Yes, visual floor plans can be configured for rooms and VIP zones.
Q: Can seat capacity limits be set?
A: Yes, table capacity limits prevent seat over-allocation.
❓ Dashboard
Q: Is attendance reporting updated in real time?
A: Yes, the live dashboard streams attendance metrics as scans happen.
Q: Can data be exported to Excel or CSV?
A: Yes, full attendance reports can be downloaded in XLSX / CSV format.
Q: Can we track peak arrival hours?
A: Yes, hourly arrival velocity graphs show peak lobby traffic.
❓ Pricing
Q: Are features customizable by package tier?
A: Yes, package options flex to match your event size and budget.
Q: Is there an option for dedicated hardware rental?
A: Yes, full technical hardware support is available upon consultation.
❓ Security
Q: Is guest data isolated securely?
A: Yes, multi-tenant security guarantees complete data privacy.
Q: Can staff permissions be restricted?
A: Yes, staff roles are scoped strictly to assigned duties.
❓ Devices
Q: Which devices are supported for check-in?
A: Any modern Android, iOS tablet, smartphone, or laptop with camera.
Q: Is thermal printing supported?
A: Yes, ESC/POS & TSPL thermal printers connect seamlessly.
❓ Integrations
Q: Can it work with third-party digital invitations?
A: Yes, Event.einvite.id integrates via RSVP link or standalone QR.
Q: Can guest lists be imported from Excel?
A: Yes, instant Excel/CSV bulk import is built in.
❓ Technical Support
Q: Is there on-site operational support available?
A: Yes, professional event specialists can assist your team on site.
Q: Does check-in require high-speed internet?
A: A stable internet connection is recommended for multi-gate sync.
Ready to Elevate Your Event Logistics?
Consult with our event specialists for custom RSVP, gate check-in, seating layout, and live attendance tracking.